Privacy Policy

Introduction

Infodots Digital, LLC(doing business as "Healthcare Web Designs"), a New York Limited Liability Company ("we," "our," or "us"), is committed to protecting your privacy and ensuring the security of any information you provide to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

We are HIPAA compliant and take our responsibilities regarding protected health information (PHI) seriously. This policy applies to information collected through our website at www.healthcarewebdesigns.com and any related services.

Company Information

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide, including:

• Name and contact information (email, phone number, address)
• Business information (practice name, specialty, website URL)
• Payment information (processed securely through Stripe)
• Communication preferences
• Project requirements and specifications
• Any other information you choose to provide

Automatically Collected Information

When you visit our website, we may automatically collect:

• Device and browser information
• IP address and general location data
• Pages visited and time spent on our site
• Referring website information
• Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process transactions and send related information
• Respond to your comments, questions, and requests
• Send promotional communications (with your consent)
• Monitor and analyze trends, usage, and activities
• Detect, investigate, and prevent fraudulent transactions and illegal activities
• Comply with legal obligations
• Enforce our Terms of Service

HIPAA Compliance & Protected Health Information

As a business associate to healthcare providers, we comply with HIPAA requirements. We implement appropriate administrative, physical, and technical safeguards to protect PHI:

Clients are responsible for ensuring their own HIPAA compliance and for properly using the tools and systems we provide. We provide guidance and documentation to assist with your compliance obligations.

Data Security

We implement enterprise-grade technical and organizational security measures to protect your information:

Information Sharing

We may share your information with:

• Service providers who assist in our operations (under appropriate confidentiality agreements and BAAs where applicable)
• Professional advisors (lawyers, accountants) as necessary
• Law enforcement or government agencies when required by law
• Other parties with your explicit consent

Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information (subject to legal retention requirements)
• Opt out of marketing communications at any time
• Request a copy of your data in a portable format
• Lodge a complaint with a supervisory authority

Cookies & Tracking

We use cookies and similar technologies to enhance your experience on our website. These technologies help us understand how visitors use our site, remember your preferences, and improve our services.

You can control cookies through your browser settings. Note that disabling certain cookies may affect the functionality of our website. We do not use cookies to collect PHI.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, comply with our legal obligations, resolve disputes, and enforce our agreements. For HIPAA-covered information, we follow the retention requirements specified in applicable regulations (minimum 6 years from date of creation or last effective date).

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. For significant changes, we may also notify you via email. We encourage you to review this Privacy Policy periodically.